Rural Health and Education Service Trust (RHEST)

Background

Rural Health and Education Service Trust (RHEST) is dedicated to ending all forms of gender-based violence, including girl trafficking, child marriage, child labor and to promoting woman’s reproductive health. Currently, RHEST is supporting more than 12,000 vulnerable girls in the rural communities in 18 districts of Nepal in their education to prevent child marriage, girls trafficking and child labor. Girl’s leadership and capacity development are other focused areas of RHEST’s programs.

RHEST is looking for qualified candidates for the post of Director of Admin and Director (DAF) for its head office in Kathmandu.

Job Title:  Director of Admin and Director (DAF)

Location: RHEST's Head Office, Bishalnagar, Kathmandu with about 15% of time in field visits

Department: Administration and Finance 

Reporting to: Executive Director and Associate Executive Director 

Duration of assignment: One year with possible extension (anticipated start from June 2023) 

Salary and benefits: As per the rules and regulations of the organization (Not less than 150K in Gross)

Job role

Role overview

As a member of the senior management team (SMT), DAF will lead the overall financial and administrative management of RHEST and its programs. S/he will manage cash flow, statutory requirements, procurement/logistics, financial forecasting, NGO compliances, asset inventory, and office maintenance/insurance.

Key Responsibilities

Budgeting, planning and finance management 

• Leads the overall and program-wise budget planning and their review and consolidation. Ensures control of expenditures and distribution of resources in accordance with the organization’s policies and procedures
• Analyzes organizational Annual Cost Recovery Plan and funding gaps and shares them with the SMT 
• Guides the finance teams to prepare a budget of the programs and Partner NGOs(PNGOs) and to make budget for the new proposals

Monitoring and reporting 

• Develops, monitors, reviews, and  updates the finance and admin status from the perspectives of cost effectiveness and quality assurance
• Finalizes the periodic and annual financial reports drafted by the admin and finance teams. Ensures the timely discussion/s on the financial reports with the Executive Board and SMT and submits them to the  donors and government (when applicable)as per the requirement 
• Supports the admin and finance team/s to keep up to date financial data and information

System (admin, finance, and governance) development and maintenance

• Review the existing policies and procedures and make sure they are compliant with the donors, Social Welfare council (SWC), and relevant laws and regulations of governments and organization’s objectives and goals.
• Recommends the E. Board and Executive Director for the making the required laws policies strategies and procedures, amending the existing ones if they fail to meet the requirements of the donors, Social Welfare Council(SWC), and relevant laws and regulations of the government/s
• Ensures quality implementations of the policies and procedures of the organization
• Provides periodic inputs and advice to the Executive Board and SMT for the effectiveness of the entire admin and finance
• Leads the internal and external auditing and coordinates with the donor auditor’s comments and organization’s response

Staff Management and capacity development

• Support the preparation of staff job descriptions and performance standards. Takes part in the staff recruitment, staff performance evaluation, team building and reward and punishment
• Provides induction, training and monitoring to the admin and finance staff and make sure they are complying with the assigned responsibilities

Other institutional responsibilities

• Contributes as a member of SMT to handling the staff grievances and workplace discriminations and abuses on any ground
• Promotes Institutional development of RHEST by contributing to proposal writing, finding new funding and partnership management
• Coordinate with the renewal of the organization and periodic monitoring of the RHEST activities by the government (SWC)
• Helps RHEST give new direction or modify its working culture from the finance perspectives and based on the national and international practices and laws and policies

Personal Specific

Qualification and experience

• A Master's Degree in Finance Management from a recognized University;
• At least eight years of work experience in related field in I/NGOs and private sectors as a member of SMT 
• Experience in handling large scale portfolios, financial and admin management, and admin and finance policies and procedures are preferred.

Essential Knowledge and Skill 

Knowledge

• Good understanding of the project cycle management and financial monitoring tools and indicators 
• Sound knowledge of the external (political , social, economic, and crises and conflict ) factors with the project management impact 
• Good knowledge of the issues that relate to RHEST  goals and passion for gender equality  and discrimination-free society

Skill

• Proven leadership and self/people management skills
• Demonstrated ability to work under pressure and multiple strategic and operational priorities and to meet the deadlines
• Data analyzing and presentations skills

Language proficiency 

• Excellent computer skills (reading, writing, listening and speaking) both English and Nepali

IT Skill

• Excellent computer literacy in MS Word and Excel

Flexibility

• Flexible to take other additional tasks as needed by the organization

Interested and qualified candidates are requested to send a motivation letter mentioning position applied for “Director of Admin and Director (DAF)” with the expected salary and a recent CV including 2 contactable references and a motivation letter to hr@rhest.org by 5 pm, 6th May 2023.

Note: Women from indigenous, Dalit and other marginalized communities are encouraged to apply.

RHEST reserves the right to reject any/all applications without assigning any reason whatsoever.